Frequently Asked Questions

You asked and we answered

Customers often ask detailed questions about how D3 works: the product features, the technology behind it, and compliance-related questions. We've listed the most common questions and answers below.

Please let us know if you have a question that is not answered here.

Features

1Does your solution provide an interface for scheduled automatic data integration of our source system data?
Our interface for scheduled automatic data integration is managed through our D3 Agent software. This is a Windows Service installed on your environment that automates the scheduled extract of data from your source systems and the transmission of that data to the D3 infrastructure, where it is then processed into our data warehouse.
2Does your solution allow for the accommodation of several informational modules including, but not limited to Student Information, Finance, Human Resources, ESL, and SPED?
Our solution supports information modules for student information including enrollment, demographics, attendance, grades, testing, program participation (ESL, SPED, etc.), and discipline; our solution also supports financial information, human resource information, and statewide TAPR data.
3Does the solution provide customizable data dashboards that drill down through the data?
Yes. Dashboards can be created in D3 by the user and configured to individual needs. The data supporting each dashboard chart can be explored through a rich set of capabilities that can be used iteratively to drill-down, categorize and filter the data.
4Can users present a quick view of critical data elements using charts, graphs, and/or text information as appropriate?
Yes. Dashboards provide a quick view of critical data elements using charts and graphs. Default dashboards for each functional area are configured per user role (district admins, campus admins, teachers, board members, cabinet members, etc.) during customer implementation so that appropriate charts are displayed when a user logs in; each user can further personalize the dashboard using the “favorites” feature or identifying specified charts as ‘homepage’ items.
5Does D3 provide the ability to access and/or create graphs and charts of chosen data elements?
Yes. D3 uses a flexible, user-friendly wizard that allows the user to create charts by selecting one or more measure from a list of data elements, then by selecting categories, subcategories, disaggregation, and filter options. The chart is then created and the user may choose to save the chart, email a link to the chart, or export as an image or excel file.
6Does D3 provide the ability to view, access, and/or create graphs and charts that demonstrate trends over time by student, class, teacher, grade, campus, etc.?
Yes. D3 provides the ability to build trend lines as part of the Data Explorer feature described above. Trend analysis can be performed using any of the existing measures in the data warehouse.
7Does D3 provide the ability to view, access, and/or create graphs and charts that demonstrate trends over time for financial data, HR data, and other informational data modules?
Yes. D3 provides the ability to build trend lines as part of the Data Explorer feature described above. Trend analysis can be performed using any of the existing measures in the data warehouse.
8What are the standard set of reports available in D3?
Reporting functionality in D3 is not delivered via a traditional list of static reports. Our solution takes a more modern, flexible approach of providing hundreds of charts organized by functional area, plus scorecards and watch lists. Charts, scorecards, and watch lists can be customized for tracking students, monitoring performance KPI’s, and email notifications to alert when given indicators are triggered. Data from the charts can be exported to excel if desired. Additionally, users can create custom charts and add to personalized dashboards or publish for other users. The list of charts for each user role is configured during implementation. To simplify this process, we provide an initial set of charts to use as a starting point. Currently, there are about 200 charts in the library to choose from.
9Does D3 provide custom reporting capabilities?
While the D3 focus is to deliver online, real-time analytics, we recognize that customers may also want to leverage the availability of the underlying data warehouse as a data source for more traditional operational reporting needs. There are many capable report creation and delivery software products available in the market. Rather than trying to compete with these products, we believe our customers are best served by us enabling direct, read-only access to their data warehouse so they can use the reporting software that best fits their needs. To ensure security, access to the data warehouse is only permitted through a site-to-site VPN connection between your corporate network and the D3 infrastructure. Any reporting solution that can connect to an OLEDB data source can be used. If you do not already have a product in mind, consider Telerik Reporting. Alternatively, for simpler needs and if you already have an installation of SQL Server, consider SQL Server Reporting Services.
10Does D3 allow multiple filters to be used in a query (i.e. demographic indicators, grade metrics, risk indicators, etc.)?
Yes. D3 allows the user to apply multiple filters, plus disaggregation and categorization while querying the data via our user-friendly query wizard called “Data Explorer”.
11Does D3 provide the ability to publish saved report queries with filter options based on a user’s access level?
The user has multiple options to choose from via the Action menu in the sidebar, including saving a chart to the chart library or sending to one or more users via email. The query behind the saved report comprehends the security role of the person accessing the query and will only see data relevant to his or her role. For example, a query sent to all principals will only display data relevant to the campus for that principal.
12Does D3 provide the ability to export data sets from standard reports or custom queries for further statistical analysis in software such as Microsoft Excel?
Yes. D3 provides the ability to export data sets in MS Excel format. Also, dashboards and charts can be exported as an image or PDF for use in presentations.
13Does D3 provide program monitoring and reporting for special programs, such as linguistic proficiency assessment committee (LPAC) program information, Section 504, IEP, and Response to Intervention?
D3 includes a flexible, dynamic Watch List capability that helps monitor students that meet defined criteria. When building a dynamic watch list, a user chooses from multiple demographic, performance, attendance, discipline criteria and program participation options. Therefore, a dynamic Watch List can be used to monitor students in any program within the district.
14Does D3 offer the ability to compare student assessment data to relevant teacher statistics, such as years of experience, degree, absenteeism, salary, etc., for the purposes of identifying variables that might affect student achievement?
Yes. The D3 Data Explorer provides a user-friendly query wizard that provides the ability to compare student assessment data to relevant teacher statistics. If desired, these comparison charts can be added to dashboards for quick access and regular monitoring.
15Does D3 provide the ability to produce class lists, which include teacher-selected assessment data for each student?
Yes. Class lists can be produced via the D3 Data Explorer feature or Scorecards. Teacher Scorecards include assessment data for each student.
16Does D3 provide past-year data selection for assessment purposes?
Yes. D3 allows the selection of one or more prior years, as long as the data is in the data warehouse. Typically, customers will import at least five years of data during the initial data conversion, allowing longitudinal analysis in all functional areas.
17Does the system include customer-defined thresholds for various levels of assessments and is it able to report on these pre-defined levels (i.e. proficient, advanced, etc.)?
Yes. D3 is flexible and can be configured to use customer-defined thresholds for any measure. We also include a feature called Key Performance Indicators (KPI). When KPI thresholds are set, the charts and scorecards will visually show the metric in red, orange, or green based on the minimum and maximum thresholds defined for that measure. Also, email notifications can be set by the user to send email alerts when specific thresholds are met.
18Does D3 provide the ability to demonstrate performance by academic standard, as well as state reporting categories, for student, class, grade level, campus, and entire school district?
Yes. D3 provides the ability to display school performance based on multiple criteria. In addition to the many charts and dashboards available, we also provide a district scorecard that shows a variety of information in a tabular view, which streamlines access to a large number of measures into a single view. Scorecards also use color coding based on customer-defined KPIs to visually show the current status across many different categories. Additionally, as with charts, Scorecards can also be further analyzed by filtering and drilling down (disaggregating) when necessary. The data behind the scorecards can also be exported to Excel if desired.
19Are Roles and permissions customizable by the district by way of a User Management module to allow for various access levels to the data, as appropriate?
D3 accepts a data feed of users and their associated roles and restrictions so that job changes, new hires, and terminations are automatically synchronized with appropriate access to the software. Furthermore, available content within the software is fully configurable by role.
20Does your solution provide single sign-on capabilities?
We provide an optional mechanism for integrating single sign-on authentication with your local Intranet.

Technology

1Is D3 hosted or is it installed on district servers?
D3 is a cloud-based solution. Both server and data are maintained by K-12 Dynamics with a comprehensive SLA ensuring data security and customer availability.
2Does D3 provide export capabilities to MS Word, MS Excel and/or delimited text files, Adobe PDF, and other file formats for various elements of application?
D3 supports export of charts as an image, as a PDF file, and options to export supporting data to an Excel spreadsheet.
3Does D3 provide full UI/UX design?
D3 includes a complete front-end, web-based application, built with modern technologies and techniques to enable a rich, interactive experience across a wide range of devices.
4Is D3 fully web-accessible and browser-based using the most popular browsers (i.e., Google Chrome, Microsoft Internet Explorer 8.0 and higher, Safari, and Mozilla Firefox)?
Our solution works on the following desktop browsers:
  • Mac: Chrome, Firefox, Opera, Safari
  • Windows: Chrome, Firefox, Internet Explorer, Microsoft Edge, Opera
As of January 12, 2016, Internet Explorer 8 is no longer supported by Microsoft on any client or server version of Windows. Accordingly, the minimum version of IE we provide support for is 9.
5Is D3 accessible on Windows, Android, and iPad tablets and mobile devices.
Our solution provides first-class support on tablets and other mobile devices for Windows, Android, and iOS.

Compliance

1Does your solution support FERPA and ADA compliance standards?
K-12 Dynamics warrants that it will take all commercially reasonable steps to maintain the confidentiality of student and staff data received from your district. K-12 Dynamics agrees to maintain such confidential data in accordance with the relevant laws and any local policies that are communicated to K-12 Dynamics. Access to personally identifiable data will not be allowed for anyone other than the K-12 Dynamics staff directly responsible for the support, translation, import, and/or analysis of the data. K-12 Dynamics shall not: (a) Disclose Confidential Student Educational Records to any person or entity except: (i) Those that need to know the Confidential Student Educational Records for the purposes of this Agreement and agree to be bound by the provisions of this Section; or (ii) In compliance with a lawfully issued subpoena or court order. (b) Use the Confidential Student Educational Records for any purpose other than the purposes this Agreement contemplates. “Confidential Student Educational Records” means those records, files, documents, and other materials which (a) contain information directly related to a student; and (b) are maintained by an educational agency. See FERPA, 20 U.S.C.A. 1232g and accompanying regulations. We are committed to a continued investment in supporting assistive technologies to better aid D3 users with disabilities. We are working towards providing things like full keyboard support, high-contrast visual elements, text-based equivalents of non-text elements and by adhering to standards like WAI-ARIA, WCAG 2.0, and Section 508. The web development technologies used to build D3 were chosen in part because of their recognition and commitment to accessibility support. For more details, see Bootstrap Accessibility and Kendo UI Accessibility.
2Does your solution provide an interface for authenticating and accessing username and password login protocols?
D3 is secured by individual login accounts requiring username and password for access. We offer a secure method for users to create passwords to obtain initial access. Password recovery and password change functions are available. We also provide an optional mechanism for integrating single sign-on authentication with your local Intranet.
3Does D3 support ed-fi standards?
The ed-fi Alliance, started by the Susan and Michael Dell Foundation in 2011, as recently emerged as the leader in P-20W data standards. D3 is currently evolving the back-end data warehouse towards ed-fi compliance.